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Author Topic: Organizing Keys  (Read 8159 times)  Share 

Offline Shawn

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Organizing Keys
« on: May 21, 2011, 12:08:26 PM »
We have a 60 key cabinet that we outgrew a while ago.  I was looking at a 240 or 320 key cabinet but then I ran across an insert you can put in a file cabinet.  Now I am considering making one file cabinet drawer my key drawer.  Does anyone else use these?  Or anyone have better ideas?  I really like my system.  The key tags are numbered and I simply use the numbers on Ernie's lock cylinders as the numbers on my tags.  So my Ernie lock coded 1 goes on tag 1. 
I have an Excel spreadsheet that has every lock number in a row.  The columns have the years on them and I rotate cylinders between houses.  So I open the Excel file to see which cylinder is where, and then grab the key from my key cabinet. 
Better ideas are welcome. 

Here are some photos, one of a cabinet like the one I currently have but am looking to get a bigger one and the second of the file cabinet inserts. 


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Re: Organizing Keys
« Reply #1 on: May 21, 2011, 05:26:36 PM »
my experience with the pm firm handling 700 doors was using rough 3 1/2 X 5 inch manilla envelopes with address at top....these were set in rows from front to back inside a file drawer..., 4-5 rows can go side by side with simple cardboard or a plastic piece between each row.... then they went in Alpha order seperated by a card labeled "a", then 'b', etc.....

was simple, easy, and very organized -not to mention out of the way.
« Last Edit: May 21, 2011, 07:10:36 PM by tyler »


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Re: Organizing Keys
« Reply #2 on: May 21, 2011, 06:39:26 PM »
We just use a simple wall mounted cabinet with the little drawers.  You can get them in several different sizes.  Sorted numerically according to address.  Even when we had 250 units this worked well for us.  We use a master system so I rarely pull keys to do showings.  My cabinet gets a work out when we turn but rarely am I in it because I only have to carry a couple keys to get in all of our properties.

Offline OrEGone

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Re: Organizing Keys
« Reply #3 on: May 21, 2011, 11:24:10 PM »
I have the hanging setup. But i've always liked the drawer idea.

Offline Sean

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Re: Organizing Keys
« Reply #4 on: May 22, 2011, 12:51:12 AM »
Since everything is on a master system, and we don't do lock-out calls or provide extra keys, all the door keys are in a zip lock bag in my desk drawer. Maybe twice a year i have to fish for a key..

The beauty of college rentals.. They are all on year leases and all change over at once.. So I am not constantly fishing for keys.

Offline Michael

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Re: Organizing Keys
« Reply #5 on: May 22, 2011, 08:48:14 AM »
We have everything on a master key system and do not keep extra keys to the properties on hand. Instead, I have a book recording the key bitings of each property. If I need a replacement key, I just cut it when needed. I have a HPC 1200 Code Max Machne that allows me to cut keys to code as needed. The same is true when I turn over a property, I dump the pins on the old lock and key it to the next sequence in my master key system.

Offline Sandy in SC

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Re: Organizing Keys
« Reply #6 on: May 24, 2011, 05:46:06 PM »
For the 16 apts, the single key for each is on one of those huge round key things and the houses have individual key tags.

When we had the 38 other condos though Phil bought 2 metal boxes w/ slots and he kept them all in there.
Building a real estate empire one deal at a time

Offline HennyPennycrafts

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Re: Organizing Keys
« Reply #7 on: May 25, 2011, 08:49:41 AM »
I love that drawer idea, Julie.  I'm afraid I'm not too organized when it comes to the keys.  I have them all labeled (10) in a ziploc bag that I carry in my car.  I also have another set in a ziploc in Larry's car.  I have a 3rd set in the house.  But invariably I have an extra key or two that I have no idea what it is.  Ah well, we all have our vices.

Folks are about as happy as they make up their minds to be~Abraham Lincoln


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Re: Organizing Keys
« Reply #8 on: May 25, 2011, 09:36:12 AM »
Lori, we used to carry a lot of keys too.  Honestly, a master system is not that hard to implement.  1 or 2 keys open everything from investors rentals to my own house and machine buildings.  Our local lumberyard masters all of our locks for us.  What isn't mastered gets mastered at the next turn over.  Easy peasy...... ;D


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